Services
Fees For Services
ECES Meetings and Events is an integrate part of Extension Communications and Educational Support. You will approve a budget in advance. You budget will include a six (6) % Administrative Fee charged by WSU Administration and an eight (8) % Administrative Fee charged by ECES Meetings and Events.
8 % Administrative Fee, Including:
(will be charged on either total revenue or expenses, whichever is higher)
- Review and submit conference budget for approval included
- Account setup and fiscal management (including review and approval of all conference-related expenses for payment) included
- Assistance with site selection included
- Contract management (review and sign contracts, including contract negotiation with vendors) included
- Assistance with program development and production included
- Online registration and database management (including collection of registrations and revenue income) included
- Provide full participants list with registration and payment information included
- Provide name and address list for participants included
- Assistance with event marketing, including web site development and marketing materials development included
- Web site updates included
- Online Call for Papers / Posters form(s) and data management (data will be provided in txt and xls formats) included
- Speaker contracts, including payments of speaker honoraria and speaker travel included
- Onsite logistics management, including event coordination with venue (rooms, catering, etc.) and other vendors (AV, poster session, exhibits, etc.) and registration management (D-receipts, registration forms, etc.) included
- Continuing Education Unit (CEU) application (if requested) included
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Additional charges NOT include in the 8% Administrative Fee:
(clients may also choose to contract ONLY for any of the specific services listed below) |
WSU Administrative Fee
cannot be negotiated |
6 % |
Registration Module Design
fee based on complexity |
$125.00 -
$500.00 |
| Registration Fee |
$5.00 per registration |
| Bank Service Charges |
actual cost to the Unit* |
Registration Badges including design
time and material |
$2.00 per badge |
Brochure design and web site updates
charged to non Extension and non CAHNRS clients |
$25.00/per hour |
Data Management
charged to non Extension and non CAHNRS clients |
$25.00/per hour |
Research, Sales, and Marketing
charged to non Extension and non CAHNRS clients |
$25.00/per hour |
| Staff travel and Per Diem expenses |
actual cost to the Unit* |
| Civil Service Employee overtime, if requested |
actual cost to the Unit* |
| Part time help, if requested |
actual cost to the Unit* |
Copying services
(inquire for estimate) |
actual cost to the Unit* |
| Continuing Education Unit ( CEU) Fees |
actual cost to the Unit* |
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Services provided by our in-house Publications Department:
(contact us for estimate) |
| Printing services |
actual cost to the Unit* |
| Web site design |
actual cost to the Unit* |
| Brochure design |
actual cost to the Unit* |
| Mailing services |
actual cost to the Unit* |
| Editing |
actual cost to the Unit* |
| Printed Proceedings (inquire for estimate) |
actual cost to the Unit* |
| CD Proceedings (inquire for estimate) |
actual cost to the Unit* |
Express Services
(less than 2 weeks) |
$100.00 per incident |
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| NOTE: In the event a conference / workshop is cancelled, the client will be responsible for all expenses incurred by ECES Meetings and Events in conjunction with the project. |
| NOTE: A minimum fee of $500.00 will be charged to all non Extension and non CAHNRS clients |
| *NOTE: Transparent detailed accounting will be provided to facilitator. Vendor invoices/IRI's are made available upon request |
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