things you should know about
email at CAHNRS/ Extension & beyond
that you send and receive at WSU is not confidential. In fact,
it is public information under state law and must be disclosed
(under summons) in any kind of legal action, such as a lawsuit,
or even upon request from a member of the public.
Extension and CAHNRS email servers do not back up your messages.
If you send or receive a message, it is possible to fully
it from your computer. However, your correspondent may still
have a copy. And your correspondent's ISP or mail server
may keep copies.
is the most easily reproducible form of communication known. A
confidential message sent to one person could be forwarded on
to dozens or hundreds more, and make the evening news. Emails
can also endure in the recipient's InBox for a long time. It is
a good exercise, before clicking the Send button, to assume that
the contents of the email will be public in six months (or less).
This will train you to be prudent when sending messages. Confidential
or hot-button items might be better discussed on the telephone
is technically possible for a third party to intercept email while
in transit. Do not use unencrypted email to distribute private
financial or "non-directory" information, such as credit
card numbers, social security numbers, medical histories, etc.
Don't know if your email is encrypted? Then it's not.
dealing with a point of friction between yourself and another
individual, email seems like a good choice, because you can clearly
think through and prepare your thoughts before launching a broadside.
But this strategy is a mistake, because it is easy to escalate
tensions behind the veil of email. When you sense rising hostility
in an email conversation, grab the telephone or meet with your
correspondent face to face. Anger will be more quickly dissipated,
and you can work together constructively towards a resolution.
maintains numerous email lists on the Lyris list server.
This is a good way to learn and share information about a
of topics, from the general (e.g. general news about CAHNRS and
Extension) to the specific (discussions for Web
Learning Centers, etc.).
you have an extremely short message, such as "Please call
me about your report," you can simply put this on the subject
line, with "<EOM>" (End Of Message) at the end.
Recipients will know that they can safely delete the message without